Public Notary

Public Notary

A Public Notary, or Notary Public as it is also known, is a practicing solicitor or lawyer appointed by a State or Territory Supreme Court. In their role, a Public Notary prepares and attests documents; certifies the execution of documents; prepares and certifies legal documents; administers oaths; witnesses affidavits, statutory declarations and other documents; and certifies copies of documents. A Public Notary’s work is recognised internationally and differs from a Justice of Peace, who is only recognised locally.

Public Notary

Mr Shahid Nadeem, the principal solicitor at Nadeem Lawyers, is a Public Notary.

Many notarised documents that would be sent overseas require certification by the Australian Department of Foreign Affairs and Trade (DFAT). DFAT manages the database that contains the official records of the signatures and seals of all Public Notaries in Australia. DFAT certifies the signatures, seals or stamps of a public notary to confirm that a document has been notarised by a public notary. This is done by issuing an Apostille Certificate or Authentication.

An Apostille is only recognised in those countries which are a party to the Hague Apostille Convention (officially known as the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents). If your country is not a party to the Hague Apostille Convention, then your notarised document might be required to get it Authenticated by DFAT.

In addition to the notarial work, we can also assist you with the Authentication of your notarised documents or with obtaining an Apostille Certificate by DFAT.

We offer low cost fixed fee for public notary services.

Notary Fees

1.Affidavits, Affirmations, DeclarationsFeeFee + GST
 Administering an oath or affirmation or taking a declaration and signing jurat$125.00$137.50
 Each additional deponent etc at the same time$65.00$71.50
2.Deeds or other Unsworn Documents  
 Witnessing and attesting execution or signing of a deed or other document$125.00$137.50
 Each additional individual etc at the same time$65.00$71.50
3.Verification of copy documents  
 Examining copies (photographic or otherwise) with original for verification –
per 6 minute time unit, or part thereof
 Notarial Certificate verifying copy document  *$200.00$220.00
4.Notarial Certificates  
Preparing Notarial Certificate verifying execution of a document by one individual, and completing the Certificate
 Each additional individual at the same time$80.00$88.00
Preparing Notarial Certificate verifying execution of document by a corporation with declaration and exhibit, and completing the Certificate
 Preparing Notarial Certificate of Corporation’s Good Standing$400.00$440.00
 Preparing Notarial Certificate verifying corporation’s registration certificate or ASIC record or Change of Name, and completing the Certificate$375.00$412.50
Preparing and completing Notarial Certificate not otherwise prescribed – per 6 minute time unit , or part thereof
 Preparing and submitting application to DFAT for Apostille, obtaining Apostille and providing same to client or as directed$150.00**$165.00**
 – away from office or not otherwise provided for;  
 – drawing and engrossing documents; and  
 – other matters.  
 For Notary’s time per six minute time unit or part thereof$60.00$66.00
 For any Clerk per hour (pro rata for proportionate part)$195.00$214.50
 Photocopying, Facsimilies up to 15 pages included in above scales, exceeding 15, then per page$3.00$3.30

* Verifying Educational documents may involve additional work (to contact the educational institution) , for which an additional charge may be made.


1.   All other outlays and out of pocket expenses to be added to above scales

2.   DFAT fees and special postage charges are also payable in addition

Nadeem lawers

Nadeem Lawyers is a law practice with a focus on Immigration, Business & Property Conveyancing, Family Law, and Wills & Estate. We are conveniently located in the Parramatta CBD. We pride ourselves on our personable approach and focus on establishing long-term relationships with our clients. Our team is committed to achieving meaningful results for our clients in a cost-effective manner. We feel a great sense of achievement when we see our clients emerging happier at the conclusion of their matters.